About Forwarders: Details Tab

All relevant parameters for a particular Forwarder or Agent are entered in the Forwarders screen.

Table 1. Details Tab Fields and Action Buttons
Field Description
Code Enter the Cargo Accounts Settlement Systems (CASS) number in CASS countries or the International Air Transport Association (IATA) seven-digit IATA code, followed by the station. Clicking N generates the next available Non-IATA Agent code.
MIS Code All Branch Code. Statistics such as Management Information System (MIS) reports require the IATA seven-digit IATA code instead of the 11-digit CASS number.

By clicking the MIS code hyperlink, the system navigates you to the All Branch Codes screen.
Client Type A client type can be either:
  • A - for a Forwarder
  • S - for a Shipper
  • C - for a Consignee
Or If you wish all types to apply, you should set the code to:
  • T - Station
Part ID Participant ID. This optional field can be used to differentiate the various Participants (Forwarders, Brokers, or Agents) in greater detail. The official International Air Transport Association (IATA) codes that can be used are:
  • AGT - Agent
  • AIR - Airline
  • APT - Airport Authority
  • BRK - Broker
  • CNE - Consignee
  • CAG - Commissionable Agent
  • CTM - Customs
  • DEC - De-consolidator
  • FFW - Freight Forwarder
  • GHA - Ground Handling Agent
  • PTT - Post Office
  • SHP - Shipper
  • TRK - Trucker
For Mail User, the following codes are available:
  • AMP - Postal Authority
  • AMF - Mail Forwarder

You can select the codes from the drop-down menu.
Name The name of the Participant (Forwarder, Broker, or Agent).
Status The current status of the Forwarder. You can select status codes from the drop-down list. This code determines the restrictions on the usage of the Participant. When left blank, the Forwarder is set to Invoice status by default.
  • Old Code - Code no longer in use. Forwarders with Old Code status are kept in system records but are not available for booking.
  • Black List - No longer doing business with this client. Blacklisted forwarders do not appear in searches.
  • Out of Business - The client is no longer in business. Out of Business agents do not appear in the searches.
  • No Invoice - This status is usually used for service freight agents. No invoice for this client.
  • Invoice - Participant with an invoice (used for General Invoices)
  • Cash - Clients with Cash status should pay in cash. Cash clients are included in the Export Cash accounting run.
  • Debit Note - These clients (forwarders only) are billed at the end of the month.
  • Inactive - When set, any payment entered in the payment screen will be linked with the Shipper shown in the AWB instead of the Agent.
  • Shipper Invoice
  • Tech. Stores
Name 2 Use this field to enter additional name information for the Forwarder.
Department The department of the Forwarder.
Short Name The three-alphanumeric or five-alphanumeric short code of the Forwarder. This short name can be used to quickly enter the Forwarder code in corresponding fields.
Branch The short name for the geographical location of the Agent's branch. Any three-letter code can be use as there is no system validation. For example:
  • QLP - for branch Singapore
  • ZZZ - for branch Paris
CASS Branch The one-letter Cargo Accounts Settlement Systems (CASS) branch office indicator which relates to a specific city or region in a country.
Group The Agent Group provides a facility to group Forwarders by a specific Special Handling Code (SHC). These groups are set up in the AgentGroup table list in Master Data > Others > View Master Codes.
Area The Code of the Sales Area (The area where the sale will be accounted to). You can look up the available Area codes from the database by clicking , and entering search data in one or more of the fields presented. Select the code from the list then click Retrieve to enter the code into the field.

The convention for this field is to use the airport code as used in the station. For example, ZRH for a Sales Area ZRH

By clicking the hyperlink, the system navigates you to the Areas screen.
Show AWB Stock Click this button to show the AWB stock of the Forwarder.
Stock Holder Select this check box to differentiate between Agents working with their own Air Waybill (AWB) stock and those that are not. Only Forwarders with Stock Holder check box selected can be assigned an AWB stock.
Agent Type Agent hierarchy type. This field is used to create Agent hierarchies. Possible values are:
  • Master
  • Regional
  • Global
You can select the Agent Type from the drop-down menu. Leaving this field blank sets the Agent type to Local.
Note: This field is used in conjunction with the Parent Agent field.
External ID This field is to specify any External ID for Forwarders. Sometimes, Carriers have the same agent records in their different internal systems. For example, Financial System or Supply Chain system. In such cases, this field can be used to link records in the different systems. The field is restricted to 11 numerics and leading zeros are not allowed. For example, 0123 and 123 are the same.
Parent Agent This field is to specify the Parent Agent. The Agent code entered in this field will be considered the Parent. This allows the linking of different offices and branches of the same forwarder. For example, a CHAMP office in UK might report to a regional CHAMP office in Europe which can further report to a Global CHAMP office. This field is used in conjunction with the Agent Type field to build Agent hierarchies. The validation rules are:
  • Local can have parent as Master only
  • Master can have parent as Regional only
  • Regional can have parent as Global only
  • Global should not have parent
You can look up available Agents or Participants from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
By clicking the hyperlink, the system navigates you to the Forwarders screen.
GSA Use this field to associate the Forwarder to a General Sales Agent (GSA).
You can look up available Agents or Participants from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
By clicking the hyperlink, the system navigates you to the Forwarders screen.
Address 1 The Forwarder's main address.
Last Use Date This field indicates when the Forwarder last had a shipment. Committing an accounting run automatically updates this field.
Address 2 Enter further address details here if the details in the Address 1 field are not sufficient.
Language Enter the language of the Forwarder. You can retrieve available language codes from the database.
Signed EDI Agreement Selecting this check box indicates that the Forwarder has signed the Electronic Data Interchange (EDI) agreement with the carrier. This check box needs to be activated manually and only acts as an indicator.
Inv Layout This field allows you to configure the layout of Forwarder's invoice.
ZIP Postal code. Enter the postal code or the Zoning Improvement Plan (ZIP) code of the address.
City The city name.
State You can enter here regions of a country. For example:
  • In the United States of America
    • Washington (WA)
    • Virginia (VA)
    • Utah (UT)
  • In the United Kingdom
    • Northumberland (NBL)
    • Buckinghamshire (BKM)
    • Yorkshire (YKS)
  • In Australia
    • Queensland (QLD)
    • Victoria (VIC)
    • New South Wales (NSW)
You can look up State Codes from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
Country Enter the International Standards Organization (ISO) two-letter country code as stored in the system's Countries Code table.
You can look up available country codes from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
By clicking the hyperlink, the system navigates you to the Countries Code screen.
Phone Enter the main phone number of the Forwarder.
Fax Enter the fax number of the Forwarder.
Tax Group Enter the Forwarder's tax group code.
RAKC Id. no The Regulated Agents and Known Consignor (RAKC) identification number of the Forwarder.

The main objective of RAKC is to establish and implement an appropriate tool to help protect against acts of unlawful interference against civil aviation. It accomplishes this objective by maintaining an European Union (EU) wide database of Regulated Agents and Known Consignors present in the field of Air Cargo Security and facilitating web-based validation of these consignors and agents by European users in their native languages.
Account # Three fields are available for the account numbers of the Participant. Use the first field (leftmost) to enter the account number of the Participant in a carrier's accounting system. The second field (middle) can be used to enter an optional second account number. The third field (rightmost) can be used in non-accounting developments.

By clicking the hyperlink, the system navigates you to the Participant Account for Carrier screen.
VAT # Enter the Value Added Tax (VAT) number assigned to the Forwarder.
Tax # You can enter the code related to tax issues in this field.
IATA Commission % Enter the IATA commission percentage of the Agent. Leave this field blank if the Agent has no IATA commission.
CASS Agent Select if the Forwarder is an IATA CASS Agent. These agents are included in CASS accounting runs.
Import Agent Select if the Forwarder is an Import Agent. Only Import Agents can process Import Air Waybills (AWBs). These agents are searchable in the Import AWB screen.
Customs # Enter the Customs ID.

By clicking the hyperlink, the system navigates you to the Customs IDs for Participants screen.
Invoice Limit Set the invoice credit limit. When this limit is reached, a corresponding Over Credit flag is triggered in the accounting run.
Sales Area Sales area used for reporting purposes. You can assign Participants to a special sales area in this field.
Sales Office Sales office used for reporting purposes. You can assign Participants to a special sales office in this field.
Sales Person You can enter the sales person responsible for the Forwarder as additional sales information.
Currency The three-letter ISO code of the currency. The default for this field in the AWBs origin countries currency. This can be overridden for the Forwarder by populating a different currency.
You can look up available currency records from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
By clicking the hyperlink, the system navigates you to the Currencies screen.
Billing Currency The currency in which the invoice is generated.
You can look up available currency records from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
By clicking the hyperlink, the system navigates you to the Currencies screen.
CASS Import Enter the CASS ID number if the Forwarder is participating in a CASS Import Scheme.
Flags This field (limited to 10 alphanumeric characters) can be used to create groups of participants. All Participants belonging to the group can then be retrieved from the system by querying the designated code.
Invoice Due Date The Invoice Due Date is set on the invoice print to 30 days by default. You can change this by entering a different value in this field.
No Invoice Select this check box to exclude the Forwarder from the normal invoice runs.
No CC Fee Select this check box to suppress the calculation of the Charges Collect Fee for the Participant.
Billing Agent Use this field to enter the Billing Agent of the Forwarder. The AWB issue agent is liable for the settlement of all dues, the Billing Agent column can be used to overwrite this liability.
You can look up the available Agents or Participants from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list, then click Retrieve. The selected code will then populate the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
By clicking the hyperlink, the system navigates you to the Forwarders screen.
Cost Center Use this field to enter the cost center of the Forwarder.
efreight Group Use the efreight Group field to enter the group code for the Agent. You can look up available group codes from the database by clicking , entering search data in one or more of the fields presented, then clicking Search. Select the desired code from the search list then click Retrieve to enter the code on the field.
Note: Clicking Search when all presented fields are left blank produces a complete list of all data held.
PIMA Addr Participant Identification and Message Addressing (PIMA) address. This field should be completed in conjunction with the Cargo Community System (CCS) address. When an address is entered in this field, the system automatically sends predefined FSU messages to this Forwarder through the CCS. The type of messages, for example FSU/RCS, FSU/DEP, FSU/DLV, needs to be defined in the program.ini (global setting for the whole application).
CCS Cargo Community System Société Internationale de Télécommunications Aéronautiques (SITA) Address.

For automated FSU/BKD:

  • The agent CCS address is not mandatory because the address can be taken from the Carrier-EDI-address BKD record.
  • If the agent CCS address is filled, it overrides the Carrier-EDI-address BKD.
  • The agent FSU/DEP action is not needed.
MIS Code By clicking the MIS code hyperlink, the system navigates you to the All Branch Codes screen.
Payment Term Description This 20-character alphanumeric free text field is used to provide a short description for the payment term.
Fax/Email Override By clicking the hyperlink, the system navigates you to the Participant Email/Fax Override screen where you can modify the existing fax and email data.
Yellow When selected, the Participant or Agent field is highlighted in yellow on the Booking, Full AWB, and Acceptance screens whenever the AWB is in query or edit mode.
Remarks Enter additional information in the Remarks text field.
History By clicking the History button, the system navigates you to the Forward screen History.